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Fall 2024 CS|Source Career Fair: Employer Information

Greetings, CS|Source Members!

We are excited to have you join us for our 2024 Fall CS|Source Career Fair on Monday, September 9. The Career Fair will be held in the Commonwealth Ballroom in Squires Student Center as in past years. When you arrive, please visit the EMPLOYER CHECK-IN booth. Computer Science student volunteers will be on hand to assist you with setting up and breaking down your booth.

Partner- and Stakeholder-level companies are invited to join us on Monday, September 9, from 10:00-11:30 AM for the CS Department Business Meeting, which will be held in the Brush Mountain A room in Squires. Participants will meet the new CS Department Head, discuss departmental demographics and our strategic focus for the 2024-25 academic year, and learn about increasing opportunities to engage with our students and faculty. We also have plans to convene an industry advisory board, and we would like to hear your thoughts on forming such a board.

In the meantime, we encourage all of our CS|Source members to read through the information below to prepare for the Career Fair. If you have questions that are not addressed below, please contact Claire Shirkey, Strategic Relationship Manager for the Department of Computer Science, at clairevs@vt.edu.

See you in September!

The VT CS|Source Team: Joan, Claire, Debbie, and Makayla

CS|Source Career Fair Contact

Claire Shirkey
Email: cs-source@cs.vt.edu or clairevs@vt.edu

CS|Source Company Registration

- Registration is for members only. Renew or enroll to RSVP on the CS|Source portal.
- Membership payments are due on September 1 for the academic year or February 1 for the calendar year. A booth is not secure unless payment has been received.

Update Your Company Profile in the CS|Source Portal

All event confirmations will be sent to the primary contact listed on the company profile page in the CS|Source portal. Students use this information to prepare, so please update your company profile in the CS|Source portal no later than two weeks prior to the career fair.

CS|Source Career Fair Representative RSVP

Registration for all company representatives attending CS|Source career fair events and activities is due no later than one week before the Career Fair (by September 2). This information will ensure easy check-in, pre-printed name tags, and seamless communications with updates for those attending events.  

Resume Databases

Employers can view student resumes on Career & Professional Development’s Handshake and the CS@VT Job Hub. If you do not have login information for the CS Job Hub, please reach out to Claire.

Booth Information

- Stakeholder members receive 2 booths (double). Partner and Associate members receive 1 single booth.
- The number of representatives invited to attend each booth: Associates - 2; Partners - 4; Stakeholders - 6.
- Space at the career fair and interview day is on a first-come, first-served basis. 

A standard single booth comes with the following complimentary items:

- Booth 8’x6’ (Stakeholders double 16’x6’)
- Back drape 8’ high
- Side rails 3’ high
- Skirted table 2’x6’
- Two chairs
- 120v electrical plug-in
- Company identification sign

End of Day Reminders

Place items and return shipper on your booth table that you want Hollins Exposition Services to ship. Employers determine whether or not to continue talking with students who may still be in line after closing.

Wireless Access

At VT campus, company representatives request wireless access to VT Wireless Network. Access should be renewed after 9 hours.

Getting Around Campus

If you don't know your way around campus, or if you haven't been here for a while, please visit VT's Maps and Directions website for static and interactive maps of campus.

Discounted Lodging  

CS|Source has reserved blocks of rooms at a discounted rate for our members planning to attend the Fall 2024 Career Fair from the Residence Inn and Hyatt Place hotels in Blacksburg: 

Hyatt Place, 650 University City Blvd, Blacksburg. Reservation Line: 540.552.7500 or online: Hyatt Reservations.
Group Name: CS|Source Fall Career Fair
Reservation deadline: August 9, 2024
Nightly Rate: $159 + tax

Residence Inn, 850 Prices Fork Road, Blacksburg. Reservation Line: 540.750.4400 or online: Residence Inn Reservations.
Group Name: CS|Source Fall Career Fair
Reservations deadline: August 9, 2024
Nightly Rate: $159 + tax

The Inn at Virginia Tech does not offer room blocking but has provided our CS|Source members with discounted pricing. Please note that rate increases are subject to change, so make your reservation early.

The Inn at Virginia Tech, 901 Prices Fork Road, Blacksburg. Reservation line: 540.231.8000 or online: The Inn @ VT Reservations.
Group Name: Use the link provided here or mention the CS Source Fall Career Fair if calling to make reservations.
Reservation Deadline: Based on availability until arrival date, September 8, 2024
Nightly Rate: $159 + tax

Additional Local Accommodations

The following is a list of local accommodations. Please understand that no recommendations are implied and the list is for convenience. More accommodations can be found in the Roanoke and New River Valley areas.

Blacksburg
- Main Street Inn 540.552.6246
- Courtyard Marriott 540.552.5222
- Comfort Inn 540.951.1500
- Days Inn 540.951.1330
- Hilton Garden Inn 540.552.5005
- Holiday Inn Express & Suites 540.552.5636
- Home2 Suites (by Hilton) 540.726.4242

Christiansburg
- Days Inn 540.382.0261
- Fairfield Inn 540.381.9596
- Hampton Inn 540.381.5874
- Holiday Inn 540.381.8100
- Holiday Inn Express & Suites 540.382.6500
- Homewood Suites 540.838.1742
- Microtel 540.381.0500
- Quality Inn 540.382.2055
- Super 8 540.382.5813

Shipping Information

Hollins Exposition Services of Roanoke, Virginia, is contracted to partner with CS|Source to provide excellent shipping services for employers. Hollins will email an exhibitor packet to registered employers approximately one month in advance of the career fair. Please ensure you have provided updated and accurate contact information for the lead representative(s) attending the Career Fair to receive the packet.

Return equipment and unused items through Hollins after the career fair by placing a shipping label on those items and leaving them at your booth after the Career Fair. Hollins will pick them up at your booth site.

Please DO NOT ship Career Fair items using another vendor to computer science offices or the event venue. If another shipper is contracted (UPS, FedEx, etc.), employers are responsible for these packages. Hollins Exposition Services and CS |Source staff will not be responsible to accept or move equipment or packages.

For shipping questions, contact:

Kris Peter
Hollins Exposition Services
540.362.3940, x 115
kpeter@hollins-expo.com
www.hollins-expo.com

On-Campus Parking for CS|Source Members

Sunday, September 8
Parking passes are not required on Sundays.

Monday, September 9
Parking space will be reserved at no cost for registered CS|Source company representatives at the Chicken Hill Lot. Shuttles will run throughout the day between Chicken Hill Lot and Squires Student Center. 

Tuesday, September 10
Parking passes will be provided on Monday during Employer Check-In to representatives who have registered to conduct on-campus interviews on Tuesday. Please confirm your company's need for parking and the number of passes needed by reaching out to Claire Shirkey at clairevs@vt.edu.

If a representative has not reserved the space, a parking pass will need to be purchased for $8/day.

Visit Virginia Tech Visitor Parking Information to purchase a day pass. Place the pass on your dash where it may be clearly viewed by parking officials, and park only in those spaces indicated by Parking Services. These will be shared with you upon purchase of your pass. 

You may also utilize the ParkMobile app for spaces indicated by the green signs located in certain places around campus. Please note that many of these spaces are only good for up to 45 minutes without the ability to remotely add more time. However, some spaces can be purchased for up to two hours with the ability to add more time remotely via the app.

Stakeholder Information Sessions

Sunday, September 8 | Torgersen Hall, First Floor Classrooms

Stakeholder members showcase their company to students in back-to-back, 45-50-minute sessions. Decide the best presentation to communicate your company's story. Sessions will begin promptly on the hour; plan accordingly for presentation and Q&A. Instructions will be forwarded prior to the session. Employers are not required to host a session—this is optional for Stakeholder members only.

Career Fair & Interview Day

CS|Source Career Fair (Stakeholders, Partners, Associates)
Monday, September 9, 2024, 1:00 - 6:00 PM (4:00 pm - 6:00 pm for CMDA/CPE*)

The CS|Source career fair is for computer science undergraduate (major and minor) students, graduate students, and, on occasion, alumni. Students with the following two majors are added in the last two hours of the fair: *CMDA (Computational Modeling and Data Analytics) and CPE (Computer Engineering Program). CS students continue to participate during this time. During registration for the Career Fair, companies are encouraged to indicate whether they wish to speak with CMDA/CPE students; if so, a notation will be placed on company signage.

The CS Department at Virginia Tech has invited a small number of CS majors from Radford University to attend during the last two hours of the Career Fair. These students will have name badges that identify them as Radford students.

Interview Day (Stakeholders, Partners, Associates)
Tuesday, September 10, 2024, 8:30 AM - 4:00 PM

Interview Rooms for employers requesting space will be provided in Smith Career Center the day following the Career Fair. Each employer is responsible for organizing their own schedule and inviting students. Employers determine which students to invite and the length and time for each interview.

If you reserve an interview space, but find it is not needed please email cs-source@cs.vt.edu as soon as possible. Please note that space is available on a first-come, first-served basis due to limited on-campus space.

Employer Panels

See Event Schedule for dates/times (Stakeholders, Partners)
The employer panels consist of moderated discussion surrounding specific topics of interest. Students are encouraged to bring questions to seek employer advice and recommendations. Participating company representatives come from diverse functional areas within each company, including HR recruiters and engineers. Representatives do not need to prepare a special presentation. Only one representative from each company may attend each panel. Each company may register for two panels. Selected panelists will be notified by email and provided with instructions before the session.

Information for the Employer Panel sessions scheduled for Fall 2024 will be provided here in the coming weeks. Students will be asked to register to attend each event, and a roster of attendance will be shared with employer participants.

Employer Panel 1: TBD

Employer Panel 2: TBD

Policies

Cancellations
CS|Source career fairs are university-sanctioned events. If Virginia Tech is closed on the day of the CS|Source career fair, for any reason including weather, the CS|Source career fair will be rescheduled. Refunds will not be issued to CS|Source members who cannot or do not participate in the rescheduled CS|Source career fair.

Refund Policy
In the unlikely circumstance that an event is cancelled or postponed due to insufficient enrollments or unforeseen circumstances, CS|Source will determine if a refund will be issued. The Department of Computer Science and CS|Source cannot be held responsible for any company-incurred expenses including cancellation or change charges assessed by airlines, hotels, travel agencies or other organizations.

- If the university is closed, the event will be rescheduled.
- If the CS|Source career fair is held, and the interview day is cancelled, no refunds will be issued.
- If the CS|Source career fair is rescheduled due to weather, no refunds will be issued to a company that cannot attend the rescheduled date.

No-Show Policy
If a company is unable to attend the CS|Source Career Fair, for whatever reason, no refunds will be issued. Please send an email to cs-source@cs.vt.edu if you cannot attend.

Thank You to our 2024-25 CS|Source Stakeholder Members!